Dresser & Associates

Creating a Well-Developed Job Description

sales-job-descriptionA well-developed job description will be a key resource to help you review employee performance, select employees, develop recruitment advertising, and make sure your compensation is competitive so you can attract the best talent. Be sure in developing your analysis and description that you have adhered to all federal equal employment opportunity laws and applicable state discrimination laws.  For more on writing a disability-compliant job description, please click here. If you have any questions, please consult an employment law attorney who knows your state laws.

The following are benefits associated with developing the job analysis and job description:

  • Providing essential job-related information necessary to making decisions on whether to hire additional staff.
  • Providing an opportunity to clearly communicate a job’s responsibilities and functions to employees and management.
  • Sharpening the focus on job functions, responsibilities and skills needed to meet the company’s business goals.
  • Playing a key role in performance reviews.
  • Helping evaluate compensation levels based on job requirements.
  • Establishing standards and requirements necessary to the selection process.
  • Identifying job functions that will require additional training.
  • Identifying health and safety risks and working conditions that may require special training.

Developing Your New Employee Orientation Program

Corporate employeeWhen developing your new employee orientation/onboarding program, there are a number of different aspects to consider, from the hand-outs you will be providing your new employee, to the structure and duration of the program. The following are some key elements of an onboarding program:

  • Give a warm welcome and try to reduce any nervousness the new employee may feel.
  • Discuss your plan for the first day.
  • Provide employee handbook, benefits packet, Form I-9, W-4 tax form and payroll details. Be sure to respond to any questions your new employee may have or refer the employee to the person in charge of benefits.
  • Lead a tour of the workplace, including amenities, emergency exits, other departments, and staff entrances and exits.
  • Provide information on parking, ridesharing and transportation services, if appropriate.
  • Review policies for telephone, fax, e-mail, security badge and Internet use.
  • Introduce your new hire to managers and staff.
  • Arrange to have lunch with the new employee, if possible.
  • Present an introduction to the organization’s mission, vision and value statements.
  • Provide the new employee with any special policies and procedure, which can include:
    • Computer systems and access to the company network or Intranet
    • Performance review process
    • Vacation and holiday policy
    • Grievance policies, including harassment complaint systems
    • Emergency evacuation procedures
    • Backup or information and storage procedures
  • General workplace information such as:
    • Work times
    • Meal breaks
    • Timesheets or other time-worked systems
    • Processes for notification of absences (such as sick leave)
    • Review of agreements, contract or bonus conditions, if appropriate

For more information, Download A Free Whitepaper: “Strategic Employee Onboarding: First Impressions Are Everything

6 Bold Predictions for the HR Department of 2020

The human resources department will be obsolete in a matter of years. All HR functions will be done more efficiently by software, or will be outsourced entirely. At least that’s what some are saying.

They’re wrong.

Although software has, and is, changing the way HR functions, rather than spell the end of HR, industry analysts and practitioners predict these changes will provide new opportunities for growth. Software Advice, a firm that writes reviews and buyer’s guides for HR software, interviewed nine HR experts to better understand what will change and why, as well as find out how HR professionals can prepare.

Prediction 1: In-house HR will downsize and outsourcing will increase.

This prediction may seem somewhat, well, predictable. But the reasons our experts give for the change might surprise you: new technologies and increased employee participation in HR processes.

Prediction 2: Strategic thinking will become in-house HR’s new core competence.

The leaner version of HR that remains will need to reposition itself as a strategic partner within the business. Over half the experts  interviewed mentioned HR needs to increase its strategic value to the business–or else.

Prediction 3: The pendulum will swing back to the specialist.

The experts observe a cyclical shift in the HR field. Every few years practitioners fluctuate between the the independent specialists to the generalist practitioner. Recently generalists have been in demand, but  the pendulum might be swinging back toward the specialist.

Prediction 4: HR will increasingly utilize analytics and big data to augment its value to the firm.

In-house HR professionals will need to embrace analytics and “big data” to become strategic leaders in their companies, while new hires might be needed in the HR department to accommodate the increased use of analytics.

Prediction 5: Managing a remote workforce will be the new norm.

Recent moves by companies like Yahoo and Best Buy to end their remote work programs are the exception, not the new normal. Without a doubt, HR will increasingly have to tackle the challenge of managing a remote workforce.

Prediction 6: HR will need to become more like Marketing.

As the war for talent continues, recruiters and the broader HR department will need to adopt tactics that have traditionally belonged in the marketing field. HR will become the new brand ambassadors to external talent.

Preparing for 2020

What can current HR professionals begin doing now to prepare for these predicted changes? The experts all endorse one tactic: keep learning. Risk-taking and networking will help, too.

Erin Osterhaus is the Managing Editor for Software Advice’s HR blog, The New Talent Times. She focuses on the HR market, offering advice to industry professionals on the best recruiting, talent management, and leadership techniques. For the full article, click here.

Three HR Technology Trends of 2013

As we look at Human Resources disciplines in 2013, there are many significant HR technology trends returning to the forefront. Over the past five years, many HR budgets were slashed in great proportions, with training and technology leading those cuts. But in 2012, we saw that trend shift, as a Towers Watson survey reported a strong and increased level of HR technology spending. More and more companies looked to leverage the HR department through technology. This trend will continue in 2013, with three major HR Technology trends at the forefront.

KeyboardTalent Management continues to be the top HR service delivery issue in organizations. With online tools, social media, and Software-as-a-Service applications on the rise, companies are evaluating Talent Management systems at a rapid pace. Because of this HR need, Talent Management systems are plentiful in number, and most are still silo applications that are difficult to integrate with core HR Management Systems (HRMS). In 2013, these systems will get more flexible, and integration and other challenges attributed to these systems will be decreased. Talent Management applications will also increase the strategic value of HR in a company, allowing HR to contribute to long term talent issues for an organization. Organizations will utilize these systems to tie employee goals and objectives, link goals to performance measures, and integrate measurements to long term business strategy.

In addition to getting strategic through talent management, HR will leverage their HRMS to generate meaningful business analytics on their human capital. Workforce analytics are an imperative part of HR technology, and are an integral component in corporate-wide decision-making. HR must meet the demands of their organization by delivering analytics that can be integrated with other key corporate data in order to predict workforce demands for the future. HR departments must also be able to sift through the ever increasing amounts of Big Data in the organization to transform it into valuable information and business intelligence. In 2013, organizations will harness the power of their HRMS via robust reports, dashboards, and business alerts in order to meet this demand.

As mentioned in the other trends, integration with other data in the corporation is critical to HR technology needs. HRMS must integrate with a plethora of applications, including talent management, accounting systems, and CRM in order to provide valuable metrics and insight. Data integration is intricate and complex, and does not only involve on-premise solutions. With the introduction of other trends in HR technology, including cloud-based systems, social networking, and workforce mobility, integration has become even more complicated.  Ultimately, each of these systems must work together to provide the organization with relevant, worthwhile information. These systems must also synchronize in order to manage the quality of employee data.

In conclusion, these trends will increase the visibility of HR technology in a company, and will fundamentally change the way HR works in an organization. Companies will be challenged to meet these trends, but will benefit greatly by adapting to these changes.

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Guidelines on Keeping Employment Interview Questions Legal

As a general rule, any question asked during the selection and interview process must be related to the job and the function of that job. Even “legal” questions can be inappropriate if the employer cannot demonstrate a job related need for asking the question. Additionally, legal questions can also be improper if they are used to discriminate on the basis of race, color, religion, sex, national origin, age or disability. For example, it can be viewed as discriminatory to only ask females if they are available to work weekends and evenings. While this is a reasonable question, it is considered inappropriate if not asked of all candidates.

Keeping these things in mind, the following list provides some general guidelines on unacceptable and acceptable questions to be asked during the selection and interview process.

Law

Attendance & Reliability

Unacceptable: Do you have any children? Are you pregnant? Are you married?

Acceptable Alternative: What hours and days can you work? Are there specific times that you cannot work? Do you have responsibilities other than work that will interfere with a specific job requirement such as traveling?

Citizenship/National Origin

Unacceptable: What is your national origin? Where are your parents from?

Acceptable Alternative: Are you legally eligible for employment in the United States?

Date of Birth

Unacceptable: When were you born?

Acceptable Alternative: If hired, are you able to furnish proof that you are over age 18?

For Reference Checking

Unacceptable: What is your maiden name? What are the names of your relatives?

Acceptable Alternative: Have you ever worked under a different name?

Arrests and Convictions

Unacceptable: Have you ever been arrested?

Acceptable Alternative: Have you ever been convicted of a crime? If so, when, where and what was the disposition of the case?

Military Record

Unacceptable: What type of discharge did you receive?

Acceptable Alternative: What type of education, training, work experience did you receive while in the military?

For more information, and a more comprehensive list of recommendations, check out our ‘Interviewing Question Resources’ page!

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Contributors

John Fay - Zaeplex John Fay
Zaeplex
Abby Gustafson - Dresser & Associates Abby Gustafson
Dresser & Associates
Kyle Lagunas - Software Advice Kyle Lagunas
Software Advice
CAASPRE Consulting Paul Marrero
President
CAASPRE Consulting
McMillian and Associates David McMillian
McMillian & Associates, Inc.
CAASPRE Consulting Ed Reiter
CAASPRE Consulting
Kathleen Weiss, Senior Professnional in Human Resources Kathleen Weiss
SWK Technologies, Inc.